Denne School Council - Monday November 3, 2025

Denne School Council – Monday November 3, 2025

Attending – Jessica S (board employee), Magali F, Erin Z, Cara J, Rebecca P, Sarah B, Jenna B, Roxy H

Staff – Kim M, Jesse 

Principal Reports

• New Report Card Template – due to the office November 10th, sent home November 17th
• Dee Douglas Artist presentation/workshop – $17000 ($5000 subsidy) Gr 4 -6 Jan – March
• McMichael Art Gallery presentation/workshop - $4000 – Kindergarten –Gr 3 March
• Scholastic Book Fair/Pizza and Snack Shack programs – Non-Board Funds

Teachers Report

• Athletics – Intermediate Volleyball/Junior Volleyball
• Casting Call – Holiday Concert – Wednesday December 17th 2025 (Songs: Kindergarten – Gr. 34) (Cast: Intermediate)
• Art Club – Thursday at lunch – Junior students (Set and Backdrop for the play)
• Dance Club – Friday at lunch
• Kindness Week – November 10th – November 14th (activities per class)
• Scholastic Book Fair – November 17th – November 21st
• Unity Community – Hindu Heritage month, Holocaust Education Week, Treaty Recognition Week

Financial Reports

New Business

Council Requests 

Morning Announcements

• Options for O Canada
• Student/Staff participation
• There are 3 options for O Canada - English/French/ Instrumental - Board approved only
• Special events – students are welcome to make special announcements 

Lunch Screen Time

• Options to reduce or eliminate screen time & council recommended alternatives
• Staff put on educational videos for a varied of reasons.  It’s a helpful behavioral management tool.
• 30 minutes allotted to eat and most kids finish eating after 10 minutes. 

WINTER CLOTHING DONATION

Pay-What-You-Can Fundraiser Sub committee will be meeting this week to follow up and finalize details. 

Date: Thurs Nov 20 2025 & Friday Nov 21

Sub-Committee: Cara, Sarah, Erin

Cut off date?  Cleaning date?

1. Current State

2. Volunteers Required

3. Action Items/Deadlines

Flyer to be created by Cara and included in this week’s charging ahead

Give the flyer to the office by Thursday for Friday distribution

Post flyers on mailboxes to increase visibility 

Adding a table during the scholastic book fair week and making donations accessible 

Curling Canada – Learn to Curl Program – November 25 - 27

• Options for additional council support:
• Colouring sheets /contest
• Draw a pic of them curling and write a sentence of their experience
• Cara to contribute 5 trivia questions for the announcements 

Budget Allocation  

Indigenous Art Program – Jan – March 2026 - Vote passed - $3 000

McMichael Art Workshops

• Grades K,1,2,3,
• $18.00/Student = $2,000

D. Douglas Artist Workshops

• Grades 4,5,6
• After Board subsidy = $12,000

Total Estimated Cost for Programming – $14,000

School Council Funds Contribution - $3,000

PRO Grant - $800

Remaining Council Funds if Vote to Allocate Funds is Approved: $5,242.68

BUDGET ALLOCATION - Remaining Funds

Staff considerations:

Commit remaining funds to staff requests - likely Scientists in the School or Author Visits depending on cost of program.

Balance the science / STEM options ($4000 likely cost)

Author visits ($1200 likely cost)

Use Nov fundraiser & passive fundraising to generate funds for grade 8 grad portfolio ($500) and resources needed for Feb bingo night (Est $600) & May Fundraiser (Est $600)

Fundraising – Pizza 

Topper Pizza was chosen

Tuesday December 2^nd.  Will re-evaluate after the date

• Cara to create the flyer
• Rebecca to coordinate with Toppers

Flyer will be printed and distributed to oldest and only. 

Family Bingo Night – Wed February 11^th tentative date

Promote at the holiday concert

Sub-committees 

Donations – Rebecca, Jenna

Reach out to local businesses & your personal network to obtain donations. Must be done though Nov, Dec & early Jan. Recommended minimum $100 value & minimum of 10 prizes (no max!)

Tickets & Food – Jessica, Erin 

Identify 2 ticket prices - 1 event only 1 event + food based on need to cover event cost and generate funds.

Determine process, deadline & quantity for ticket sales, identify food options & coordinate purchasing/ordering.

Event resources – Roxy, Sarah, Cara

Determine what supplies are needed to support the event (eg bingo cards, tables/chairs,microphone), identify how the event will run (ie schedule), identify volunteer support required (set up/clean up, day of event, etc) 

Come into next meeting with high level plan

Have an estimation of cost 

Planning Ahead- Fundraising options for the future

Prioritize action items for Feb bingo night fundraiser

Review success of passive fundraising & identify other passive fundraising options if required

Identify fundraising options for May education month fundraiser in partnership with Denne staff & start forming sub-committees & identifying action items

Approve council spending to accommodate spontaneous staff requests as much as possible for this year while keeping next year’s goals in mind

Planning for next year - what initiatives can we start working on now to get next year off to a good start?

Tentative Next Meeting – Monday December 1^st 2025 

Meeting ended at: 9:03 pm